An often misunderstood concept, the day-of coordinator can be a life saver for couples who don't have the budget for a full-service planner. Also, as the event industry evolves and events become larger productions, many venues now require weddings to have a day-of-coordinator. It truly is an insurance policy on your investment. At a minimum every wedding should have a day-of-coordinator.

To dispel the myths surrounding the day-of wedding coordinator, here are some answers to some very common questions...

What exactly is a day-of wedding coordinator?

There actually is no such thing as a “day-of" coordinator. Although many planners use that title when describing this service, we are ONE MONTH OUT planners.  There is no way a planner can just show up on the day of the wedding and know the answers to all the important questions without having a few weeks to familiarize themselves with the details.

What is your role on our Wedding Day?

As a day-of coordinator, we do just that: We coordinate the logistics of your wedding day to make sure that everything that you have spent months planning runs exactly how you envisioned.  From the arrival times of the vendors, to packing up all your gifts and goodies at the end of the night....The day-of coordinator will take care of it all. We run the day and allow you and your family to be guests at the wedding. From seat change assignments to steaming the dress, we have it covered!

What kinds of tasks should a couple expect from the day-of coordinator?

When your day-of coordinator comes on board, they will be the new point of contact for your vendors.  They will introduce themselves to your vendors and get an idea of what to expect on the wedding day.  Also, the coordinator will review your contracts and understand exactly who is doing what and when. They will then create your day-of timeline, which will break down all the details.  Your coordinator will do one meeting with you 4 weeks prior to the wedding to discuss all of the details you have planned, and to also get an idea of how you envision the flow of your day.  The day before your wedding, your coordinator will run your rehearsal, and on your wedding day, he or she will be there to run the show! We are there to make sure that each hour of your wedding day is worry-free and seamless.  Your coordinator will pack all of your goodies up at the end of the evening (cake knives, flutes and gifts) and ensure the bridal suite is clean and ready for you at the end of the evening.

Conversely, what kinds of tasks should a couple NOT expect their day-of coordinator to take care of?

Well, this really depends on who you hire...... As solution oriented people, once we are on board we usually want to do any and everything we can to make the last moments of planning a breeze.  If you hire your day-of coordinator a month before the wedding and you still do not have major planning details in place, such as a photographer, caterer, hotel bags, you should anticipate an additional planning charge to get these last minute details in place.

Who are The Guru Girls?

We are a Boutique, "Day Of" Wedding Planning Firm created by Sara Renee Events. We assign a planner to the wedding from a talented selection planners we work with.